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About Newgen Cloud

Newgen Cloud Solutions - Unleash the power of BPM and ECM on cloud

Newgen's Cloud solutions give you full access to our award-winning Enterprise Content Management (ECM) & Business Process Management (BPM) capabilities and best practices on the cloud. The ECM platform provides tools for capture, archival, records management, and imaging. The BPM platform provides tools for process modeling, process execution, real-time dashboards, integrations, rules management, work-load management, and escalation management. The process platform can be used to quickly build key vertical business processes or horizontal processes such as Procure to Pay, Order to Cash, Record to Report, Travel & Expense, and HR Processes. BPOs can use the solution to build specific process platforms which they can offer to multiple end customers. Our multi-tenant architecture ensures that the same infrastructure can be optimally utilized by its multiple end customers. Organizations can use the process platform to quickly roll out their Pilots. If they are successful, they have the option to move the process in-premise or scale-up and continue on cloud. SMEs have a lot to gain as they get access to enterprise-class solutions with no up-front investments and minimal monthly charges.

The solutions are available on both public and private cloud to create dynamically scalable and highly reliable enterprise applications.

The solutions offer minimal start-up costs, and fast deployments with 24x7 maintenance assurance.

Key Features of Newgen Cloud:

  • Option for Public/Private Cloud
  • Option to shift from cloud to in-premise & vice-versa
  • Hosted platform available in multiple geographic locations across the globe
  • Multi-tenant architecture
  • Subscription – PUPM (Per User per Month) based pricing
  • ISAE 3402 Type II Compliant
  • Fully managed
  • Initiate instant processing using our patented Mobile Capture technology

Key Benefits of Newgen Cloud

  • Scalability: Quick and easy ramp-up to match business growth
  • Rapid Deployment: Deployment within weeks
  • Reliability & High Availability: 99.5% uptime guarantee; Redundancies for server, network & storage; In-built DR
  • Enable organizations to shift focus to business and eliminate non critical activities
  • Faster innovation cycles by having Pilots done on cloud
  • Move from CAPEX, fixed-cost infrastructure to a new paradigm, based on transactional, “pay as you go” fee-based services
  • 24x7 Monitoring & Maintenance
  • Security: Extremely secure computing environment with VPN and ISAE 3402 Type II compliance

OmniDocs on Cloud

OmniDocs is an Enterprise Content Management system for creating, capturing, managing, delivering, and archiving large volumes of documents and content. OmniDocs handles scanned document images, electronic documents, emails, and electronic data output from other applications with equal efficiency and ease.

OmniDocs on Cloud use cases
Case 1 - Educational Institutions

Enabling educational institutions to operate more efficiently and reduce reliance on paper-based information

Academic and research institutions need to store and publish institutional content, and collaborate on research projects, while controlling administrative costs. Institutes also need to maintain student and employee records, communication documents, accounting records, and other intellectual property.

OmniDocs on Cloud is an affordable option that allows institutes to store and publish content on cloud, which can be accessed by students and faculty using any internet connection, on- or off-campus. Further, it allows users to securely and easily collaborate with internal/external research or academic partners. It also helps improve efficiency of the administrative staff by eliminating the need for manual data entry.

Case 2 - Real Estate Organizations

Providing Real Estate Agents with Anytime-Anywhere Access to Relevant Information and Speeding-Up Their Sales Transactions

Real estate companies deal with huge volumes of paper-based documents in their day-to-day transactions. Agents spend most of their time on the field, and documents such as credit reports, mortgage forms, title information, contracts, blueprints, site plans, etc., should be readily available to them.

The imaging and document management capabilities of ‘OmniDocs on Cloud’ allow real estate companies to capture and store documents digitally, enabling agents to easily and quickly access these documents while on the field. This results in faster sales transactions and revenues, while avoiding investment in expensive hardware and software licenses. Moreover, storing documents electronically on cloud eliminates loss of documents due to potential disasters such as fire or flood.

Case 3 – Life Sciences Organizations

Enabling Life Sciences Organizations to Meet Regulatory Compliances and Accelerate Time-to-Market

The life sciences industry is highly regulated and governed by stringent regulatory requirements. Life sciences organizations need to securely manage a wide range of clinical, R&D, and regulatory documents. Any delay in bringing a product to the market, might translate into huge losses in terms of revenue.

‘OmniDocs on Cloud’ provides a financially viable solution to life sciences organizations such as pharmaceutical companies, biologics, medical equipment manufacturers, animal health care product manufacturers, etc., for end-to-end management of their critical documents. Its extensive search and document tracking capabilities allow R&D professionals to focus on research activities, rather than wasting time in storing and retrieving documents.

Case 4 – Law Firms/Legal Departments of Large Enterprises

Helping Law Firms/Legal Departments Improve the Consistency and Management of Vital Records

Law firms/ legal departments of large enterprises need to manage myriad types of documents, email and other records, including pleadings, contracts, leases, etc., related to litigation. In order to draft deal documents or prepare legal transcripts, legal professionals might need to collaborate on documents, from different locations. In such a situation a secure and scalable document repository, which can be accessed remotely, via internet, using mobile devices becomes imperative.

By opting for OmniDocs on Cloud law firms/legal departments can reap the benefits of an enterprise-class document management system without investing in costly hardware/software licenses. The solution facilitates capturing, storage, retrieval, and tracking of electronic documents, videos, pictures, audio files, etc., helping improve the consistency and organization of their vital records.

Case 5 – Human Resource Departments

Addressing the Document Management Requirements of HR Departments

Human Resource departments are fraught with the challenge of managing enormous volumes of records such as resumes, reference letters, job applications, employee records, contract documents, annual reviews, invoices, etc. HR professionals need to keep track of contract expiration dates, annual review cycles, etc., and act upon accordingly. Moreover, job applications or HR inquiries can be received through different channels such as career portals, e-mails, or physical applications. Managing and maintaining a database of all such applications/inquiries is tedious and document-intensive.

‘OmniDocs on Cloud’ enables HR departments to efficiently organize documents and records allowing users to retrieve relevant information, as and when needed. Further, the solution enables efficient routing of documents for faster reviews and approvals, document tracking, and automatic due-date notifications, resulting in improved process and personnel performance.

Key Features of OmniDocs on Cloud:

  • Unified repository for all documents and folders across the organization including electronic files, paper images and physical documents
  • Comprehensive document Scanning, Indexing and Storage
  • Indexing on custom fields at Folder/Document level
  • Maker-Checker features for dual authorization in user/group operations
  • Comprehensive reports for monitoring
  • Configurable password policies
  • Comprehensive and easy to set Access Rights control with inheritance
  • Specific rights at document level for sharing
  • File processing workflow
  • Full text and strong index based search
  • Annotations on Image and Electronic documents
  • Document Check-in, Check-out & Version Control
  • Extensive audit reports and audit trails
  • HTTPS support for security
  • Server Replication for low bandwidth consumption at multi-location installations
  • Server clustering for enterprise-class scalability
  • Unicode support

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Savings & ROI

OmniDocs: On Premise Vs Cloud
Users   Year 1 Year 2 Year 3 Total
15 On Premise Rs. 2,376,168 Rs. 529,106 Rs. 529,106 Rs. 3,434,380
Cloud Rs. 495,000 Rs. 495,000 Rs. 495,000 Rs. 1,485,000
 
Rs. 1,881,168
Rs. 34,106
Rs. 34,106
Rs. 1,949,380
Net Savings 1,949,380*