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Home > Solutions > DMS

Document Management System

Document Management System and DMS
 
Documents drive the organization, and well managed documents mark the onset of organization growth. In today's information age, organizations are encumbered with large amount of documents and content, with enormous amount being daily produced. These documents pervades through the organization and exists in the form of regular electronic documents, records, business correspondence, e-mail, transactional data, pictures and graphics, audio video files, reports, compliance-related data, HTML and XML documents, and so on.

Newgen-with its vast experience and trusted repertoire of Document Management (DMS) solutions-has been the vanguard, enabling organizations across the verticals effectively create, capture, store, retrieve, distribute, archive and dispose off content. Newgen Enterprise document management system (EDMS) solutions provide a unified, consolidated and collaborative platform, binding together disparate legacy systems and documents spread throughout the organization. It supports Version-control, Review and Approval Cycles, Audit Logs, Alerts, Scanning, Access Control, Automatic Indexing, Full-text Search, Document Profiles, Custom properties, and more!
 
Organizations, across the verticals, have reaped following benefits by implementing Newgen EDMS solutions:
 
  • Make quick, informed and accurate decisions
  • Comply with regulatory requirements
  • Identify and leverage opportunities with collaborative framework
  • Allows setting comprehensive policies for storing and retaining content for compliance
  • Reduce cost burdens
  • Improve customer responsiveness through agility for extended enterprise, powered by synchronizing content spread across information silos and disparate systems
 

Newgen EDMS system has following features:

 
  • Comprehensive search capabilities with metadata to quickly locate the information
  • Records Management for efficiently managing all corporate information holdings throughout the documents' lifecycle
  • E-mail archival and quick information retrieval enabling enterprises comply with government regulations
  • Knowledge Management, facilitated by gathering content from various sources and making meaningful relationships by linking people and teams to knowledge reservoirs
  • Allows setting comprehensive policies for storing and retaining content for compliance
  • Unmatched security and controlled access to the documents
  • File tracking for determining current status and active monitoring

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