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1. What is Document Management?

2. What is Imaging?

3. Does a digital document lose its original format or quality?

Knowledge is information you possess, you understand and can recall at will. It therefore requires the inherent understanding of information. It's the value you get out of it. So, knowledge management effectively, is the process of identifying ways to maximise the value of information. Electronic Document Management is one of the tools used to manage knowledge.

5. What is Workflow?

Workflow is an IT technology which uses electronic systems to manage and monitor business processes. It allows the flow of work between individuals and/or departments to be defined and tracked. Although Documents are often used as a medium for transporting information in a Workflow system, it is mostly associated with Document Management where the Workflow system is used to track the process of creating and reviewing and distributing Documents.

6. What is OmniDocs?

It is an integrated application used for managing a composite repository of documents. It provides the user a single desktop to store, manage, query and locate documents, which can be routed in a common business workflow.

7. What are the resource requirements to support OmniDocs?

OmniDocs requires the following minimum Hardware Requirements
* Server: Pentium III, 128 MB RAM, 2GB HDD
* Client: Pentium II, 64 MB RAM, 2 GB HDD
* Scanner: Any TWAIN or ISIS compliant scanner

8. How is OmniDocs better then the commonly available Document Management Solutions in the market?

OmniDocs brings to the table a decade of rich experience in developing and implementing Document Management Solutions for global organizations like Etisalat, Johnson & Johnson, Dell etc. We have a vast understanding of the core processes of Document Management in industry segments as diverse and specialized as Telecom, Manufacturing, Service and the government.
OmniDocs meets the high standards of robustness, cost efficiency, scalability, security and user friendliness.

9. What Image formats are supported?

You can view more than 200 different file formats using OmniDocs. These include Microsoft Word, PowerPoint, Excel, HTML, Lotus, FoxBASE, pdf, AutoCAD etc.

10. What is the compression technology used?

OmniDocs compresses the document using CCIT G4 technology. Paper based documents are digitized and saved in TIFF format.

11. Which scanners are compatible with OmniDocs?

The following is an indicative list of scanners that can be used:
* High End Scanners
Kodak 1500
Ricoh IS-450 S
Kodak 2500
* Medium End Scanners
Kodak i50
Ricoh IS-330 DC
* Low End Scanners
Avision AV 600U
AV 820 C.

12. What is the effective speed of scanning documents?

The scanning speed depends on the rated speed of the scanner, the configuration of the machine, and regular maintenance of the scanner. Any high-end scanner can efficiently handle bulk Scanning and backlog conversion. Document separators can be used to identify a new document while scanning. This eliminates any manual intervention requirements.

13. What is the limit to the number of Folders and Sub-folders that can be created? ?

14. What are the various kind of imaging functions available?

You can perform the following operations:
* Merge, Split and Divide documents
* Zoom In and Zoom Out
* Rotate
* Flip (Horizontal and Vertical)
* Negate
* De-skew for skewed imagess.

15. How is version control maintained for image documents?

Image files are saved as a single version with the updated changes that are made from time to time. In case of non-image documents, however, a separate version is stored every time you work on the document. OmniDocs by default will open the latest version.

16. What is the significance of Workflow in collaborative working on documents?

Workflow is the process of routing and tracking of documents, messages and forms within the Workgroup by initiating them as work items. Work item automates the process and gives the facility of marking notes and taking actions on the documents. Combined with extensive search and reporting facilities, OmniDocs workflow becomes a powerful tool for automating common document processing activities within the Work Group.

17. Can a log of user actions be maintained?

Audit Trail is an account of the operations that are performed on the cabinet by any of the members. It helps to establish accountabilities, and estimate the effort of members. The actions for which an Audit trail can be viewed are classified as user actions, folder actions and document actions. The details for the specified criteria are displayed for the specified period. Therefore, you can search and find out the status of a file. The system generates alarms to pre designated users incase the file is stuck with the user more than a predesignated time.