Workflow Management

Automate and leverage document-centric workflows, and improve business outcomes

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The Newgen Advantage

  • Intelligent Content Flow

    Intelligent Content Flow

    Define and design the right flow of content for continuous process improvement.

  • Analyze


    Leverage smart tools to draw intelligence on the performance of content and track down bottle-necks.

  • Dynamic Rules

    Dynamic Rules

    Creating the right edit, validation and disposal rights for enterprise wide content life-cycle management.

Content Workflow Management Software

Content Workflow Management Software

Newgen OmniDocs leverages Newgen Intelligent Business Process Management Suite OmniFlow for dynamic workflow management of enterprise content. Enterprise users can utilize OmniFlow to design and deploy collaborative content orchestration at an enterprise level. Integrating seamlessly with OmniFlow, Newgen’s ECM suite provides comprehensive collaboration capabilities.

OmniFlow : Content Workflow Management Features:

Process Modeler

OmniFlow uses a Process Modeler which is a drag and drop modeling tool that lets enterprise users collaboratively design a business process creating a strong workflow management of enterprise content . The Modeling tool provides inbuilt process artifacts (e.g. Business Objects like Customer Details, Document Checklist, and Form Fragments etc.) for quick process composition. It combines several tools to engender checklists, exception handling, document handling and data entry. An integrated form designer is used for designing intuitive and interactive forms.The process modeler also offers a collaborative chat option, which users can leverage to discuss various aspects the process and process design. Allowing user interactions with other authors simultaneous updates and improvements can be undertaken in the process design leading to the creation of optimized processes.

Process Simulation

The simulator tool allows process owners to simulate the process on either production, historical or estimated test data. Users can define multiple scenarios based on estimates and compare these scenarios against each other. The Simulator enables a process owner to assess ‘what if’ scenarios and achieve a measure of predictability before deploying the process in production.

Business Activity Monitoring (BAM) & Analytics

Newgen’s BPMS lets users configure and create monitoring dashboards with the help of its Business Activity Monitor tool (BAM). These dashboards can be configured to deliver drilled down information on process and content engagement to different stakeholders such as senior management, operations manager and process participants. It enables customized alerts based on rules defined in the dashboards for each category of user enabling corrective action as the process is being executed. An extensive capability to define KPI of each task is made available through the BAM.Additionally iBPS Analytics Engine is responsible for slicing and dicing of process data and for active, on-demand and predictive analysis.

Business Rules Management

Dynamic rules can be defined through the Business Rules Management. This eliminates the need to define/embed business rules or policies in the process while retaining only process routing logic. The rules can be changed in run time in specific applications and immediately executed in the process without any need to change the process.

Complex Event Processing

Newgen iBPS supports the definition, subscription, and robust handling of business events. Future market opportunities and potential threats can be assessed and actions can be triggered to cash or mitigate the scenario.Newgen iBPS is loaded with extensive capabilities to define exceptions in processes and trigger actions associated with events. An event can be created by specifying its attributes such as name, type, severity, etc. iBPS enables multiple sub-processes to subscribe to a single event. Further, iBPS integrates with other systems, for processing external events.

Social Media Integration

iBPS has adapters for social media, allowing businesses to identify prospects, acquire new customers, cross-sell/ up-sell products/services, and manage service requests, using social platforms. For example customers can use social media channels such as Facebook or Twitter to initiate service requests such as complaints, queries, feedback, etc.

Management and Administration

Newgen BPMS has tools to setup and deploy and transport the same from development to UAT and production environment through mouse click. Inherent user management capabilities exist in the product along with the ability to integrate with industry standard directory systems. System and process health monitoring tools are available for the system administrators. OmniFlow is available on premise and on cloud. OmniDocs sync perfectly with OmniFlow Mobile BPM and Social BPM leading to nimble use of content and creating smarter ways to work.

Request A Demo of OmniDocs ECM Suite

The OmniDocs Enterprise Content Management Software (ECM) allows the end-to-end management of enterprise content right from capture to disposition. It delivers contextual information to business stakeholders for improved collaboration, smarter decision making and enhanced customer satisfaction.

  • Content in Context – Deliver contextual, accurate and actionable content for streamlined processes
  • Content Life-cycle Management – Creating a structured existence for enterprise content from creation to disposition
  • Smart Collaboration – Enhance enterprise level collaboration with Social, Mobile, Analytics, Cloud capabilities
  • Social Content – Comprehensive features to facilitate collaboration such as Discussion Forums, Q &A, Bulletin boards, Chat
  • Web Content Management & Publishing – Integration with Drupal, Liferay and SharePoint using CMIS